We understand that the course of research does not always go as planned and personal circumstances may change. If you have received a grant and circumstances have changed – for example, there has been a delay in your Research Activity – you can apply to vary your grant.

NHMRC Grant Variations

The Grantee Variation Policy (see Downloads section below) describes National Health and Medical Research Council's (NHMRC) policy position on varying grants.

Transitional arrangements for grantee variation submission – June 2022

NHMRC has migrated basic grant data from Research Grants Management System (RGMS) to Sapphire as part of the transition for grant management from RGMS to Sapphire. Additional data will be migrated to Sapphire as outlined on Sapphire Help under 'Select and Post Award'.

RGMS is no longer available.

Deployment of the Sapphire Post Award Release 3 capability, to enable the submission of acquittals and financial statements in Sapphire, has been delayed and is now anticipated early in the 2022/23 financial year. NHMRC will advise exact dates for the deployment of Post Award Release 3 and associated outages as soon as they are confirmed.

Variation requests for all grants are to be submitted in Sapphire. Guidance on how to submit a Variation request is available on Sapphire Help (written instructions) and in the Sapphire Knowledge Base (video tutorial)

NHMRC are processing all grant variations requested as soon as possible and are aware that some data discrepancies are yet to be corrected and are being done incrementally.

Updates to data in Sapphire Information has also been updated for Reporting, including Scientific Reporting/ Progress Reporting and Financial Reporting.

Medical Research Future Fund Grant Variations

Medical Research Future Fund (MRFF) grants administered by NHMRC are managed under the MRFF Grant Variation Policy and in accordance with Appendix A: Submitting Medical Research Future Fund (MRFF) Grant Variations for MRFF grants administered by NHMRC (see Downloads section below).

The MRFF Grant Variation Policy outlines when and how Eligible Organisations are required to submit a variation request. Appendix A: Submitting Medical Research Future Fund (MRFF) Grant Variations for MRFF grants administered by NHMRC (see Downloads section below) outlines the procedures for submitting a request, including the evidence required for each variation type.