We understand that the course of research does not always go as planned and personal circumstances may change. If you have received a grant and circumstances have changed – for example, there has been a delay in your Research Activity – you can apply to vary your grant.

NHMRC Grant Variations

The Grantee Variation Policy describes NHMRC's policy position on varying grants:

Grantee Variation Policy - see 'Download' section below 

Transitional arrangements for grantee variation submission – January 2022

NHMRC has migrated basic grant data from RGMS to Sapphire as part of the transition for grant management from RGMS to Sapphire. Additional data will be migrated to Sapphire as outlined on the Sapphire Help page under ‘Select and Post Award’.

RGMS users are no longer be able to access RGMS.

Deployment of the Sapphire Post Award Release 3 capability to enable the submission of acquittals and financial statements in Sapphire is anticipated to occur in the coming months. NHMRC will advise exact dates for the deployment of Post Award Release 3 and associated outages as soon as they are confirmed.

Updated arrangements for grantee variation submission are as follows:

  • Variation requests for all grants are to be submitted in Sapphire from Monday 24 January 2022. Guidance on how to submit a Variation request is available on the Sapphire Help page (written instructions) and in the Sapphire Knowledge Base (video tutorial).
  • Use of the Offline RGMS Grantee Variation Request Form is no longer required.
    • NHMRC will process all grant variations requested (submitted via Sapphire and requested using the Offline RGMS Grantee Variation Form) in Sapphire from Monday 24 January 2022. These requests should be processed by mid-February 2022.

Information has also been updated for Reporting, including Scientific Reporting / Progress Reporting and Financial Reporting.

MRFF Grant Variations

MRFF grants administered by NHMRC are currently managed under NHMRC’s Grantee Variation policy. Variation requests for MRFF grants will be considered within the scope of the NHMRC’s Grantee Variation policy with some exceptions:

Defer grant commencement

MRFF grants are expected to commence on the Schedule commencement date. NHMRC may approve variations to defer commencement date of MRFF grants where the deferred start date remains within the originally approved financial year and the request otherwise meets the requirements of NHMRC’s Grantee Variations policy. Grantees may use the ‘Defer in progress” variation type where ‘Defer grant commencement’ is not available.

Change in Full-Time Equivalent, Salary or Research Support Package for MRFF Investigator grants

This variation type is available as per NHMRC’s Grantee Variation Policy. These requests should be submitted via Sapphire through the ‘Change in Research Plan’ variation type.


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