It is a requirement that all Institutional approvals be obtained and lodged with the MRFF EOs Research Administration Officer (RAO) by the time it is necessary to perform the relevant part(s) of the research activity and all institutional approvals are to be maintained as required for the duration of the grant.

  • As part of accepting the offer of funding, EOs accept the grant conditions stated on the grant schedule and the Funding Agreement. 
  • NHMRC will not impose application based specific conditions against a grant (for example, for institutional approvals related to Human Ethics clearance, Animal Ethics clearance, Genetic Manipulation clearance and Biosafety) that stop grant payments. 
  • In certain circumstances it may be possible for some research activity to occur prior to institutional approvals being required (for example, staff recruitment, planning). In these circumstances, a request to defer the commencement date is not required. 
  • Where institutional approvals are needed before any part of the research activity can start, and the Approvals are not expected to be obtained by the scheduled commencement date then the Chief Investigator A should request to defer the commencement date (see Grantee variations).

Institutional approvals not obtained, withdrawn or not renewed 

Where an institutional approval necessary for the performance of a part of a research activity has not been obtained by the time it is needed, or is withdrawn or not renewed during the funding period for that research activity the AIs must advise NHMRC immediately either via a grantee variation request in Sapphire (for example, defer commencement date, defer in-progress grant) or, where this is not possible, in writing to  

Additional information 

At any time NHMRC may request further information in relation to decisions made in response to an application for ethics committee or biosafety committee approval, including copies of relevant approvals. 

General queries in relation to institutional approvals are to be directed to RAOs in the first instance. If further assistance is required then RAOs may contact