Information for grant holders submitting scientific Progress and Final reporting on grant outcomes.
NHMRC Scientific Progress Reports
Scientific Progress Reports are required for specific grant programs, including NHMRC Clinical Trials and Cohort Studies. Refer to the Grant Schedule and relevant Grant Guidelines for reporting requirements.
If scientific Progress Reports are not required, the progress of grants is monitored by researchers’ online CVs and grantee variation applications.
All Chief Investigators are expected to update their Sapphire CV on an annual basis by end of June each year, including linking outputs and outcomes to the relevant NHMRC grant ID. Sapphire CV information may also be used during peer review to assess a grant applicant’s track record, and by NHMRC when reviewing or evaluating funding schemes.
RGMS users’ CV/Profile data was migrated into Sapphire on Wednesday 12 February 2020. Any changes made to an RGMS profile after 5.00pm on this date have not been replicated in Sapphire. Researchers should confirm all Sapphire Profile data is complete and up-to-date by the end of June each year. A summary of the key changes for Sapphire Profile and NHMRC’s recommendations for checking your profile data is available here. Sapphire learning and training resources, which include video tutorials, can be accessed through the Sapphire landing page on NHMRC’s website.
Scientific Progress Reports are required to be submitted in the timeframes and format specified by NHMRC. This information can be found in RGMS as this may vary per grant. Failure to complete and submit reports may impact on current and future funding until the report is provided.
Administering Institutions are obliged to ensure that the Research Activity is carried out as approved and request approval for any variations to the grant. NHMRC may exercise its rights under the Funding Agreement if complete and accurate variation requests are not submitted in a timely manner. See the Grantee Variation Policy and supporting information for when and how to seek approval to vary a grant.
MRFF Scientific Progress Reports
MRFF Grantees are required to submit scientific Progress Reports for most MRFF grant programs administered by the NHMRC. The frequency of progress reporting is outlined in the Grant Schedule.
Progress Reports must be completed using the MRFF Progress Report Template available on NHMRC’s website. The Eligible Organisation is required to submit the progress reports to the email@example.com inbox by the due date specified in NHMRC’s grants management system.
If MRFF progress reports are not submitted to NHMRC by the due date, this may affect outstanding grant payments.
The Commonwealth reserves the right to amend or adjust the requirements of Progress Reports as necessary.
The Progress Report template available on NHMRC’s website may be amended or adjusted from time to time. It is the responsibility of the Eligible Organisation to ensure the correct reporting template is used when submitting a Progress Report.
NHMRC Final Reports
The purpose of the end of grant final scientific reports is to collect information about grant outcomes. Research outcomes may be used by NHMRC for promoting research achievements, performance reporting and reporting to government.
A Final Report must be completed within six months of completion of the Funding Period or termination of the award. The report includes:
- the completion of Final Report - Achievements and Expected Future Outcomes Summary within RGMS; and
- updating the Sapphire CV by linking the relevant research outputs and outcomes to grant(s)
Chief Investigators and Fellows are encouraged to keep their Sapphire CV up-to-date even after the Final Report is submitted. This enables NHMRC to evaluate long-term scientific, health and economic impacts of funded research. Grant applicants can also use this information to demonstrate research outcomes from their previously held NHMRC grants.
MRFF Final Reports
A Final Report must be completed within six months of completion of the Funding Period or termination of the award. The due date for this report is specified in NHMRC’s grant management system.
Final Reports must be completed using the MRFF Final Report Template available on NHMRC’s website. Eligible Organisations are required to submit progress reports to the firstname.lastname@example.org inbox.
The Commonwealth reserves the right to amend or adjust the requirements of Final Reports as necessary.
The Final Report template available on the NHMRC’s website may be amended or adjusted from time to time. It is the responsibility of the Eligible Organisations to ensure the correct reporting template is used when submitting a Final Report.
MRFF Additional reporting
The Commonwealth may ask the Grantee for ad-hoc reports on the project. The Grantee must provide these reports in the timeframes notified by the Commonwealth. The Grantee may also be asked to participate and provide information about the Activity as part of the overarching evaluation of the MRFF.
Final Reports are required for all grants except Equipment, Independent Research Infrastructure Support Scheme (IRIISS) and Postgraduate Scholarship grants.
Research Fellowship grants which include either a Support Enhancement Option, a Trans-Tasman Joint Initiative Award or a Translation Advancement Incentive have an additional requirement to provide a one page report at the conclusion of the Fellowship by email to email@example.com.
Grant Guidelines and Grant Schedules may specify additional reporting requirements.
NHMRC retains the authority under the Funding Agreement to request additional reports about the Research Activity in the format and within the timeframe specified by NHMRC.
RGMS User Guide – Grant Administration
The RGMS User Guide – Grant Administration is available to assist with meeting scientific reporting requirement through RGMS.