The following are the key changes that have been made to Sapphire Profiles when data was migrated from RGMS. Please confirm all Profile data in Sapphire is complete and up-to-date prior to submitting an application.
General information for multiple areas of Profile
Start and End Dates
|Key change||Format change for date fields in Sapphire Profile|
RGMS Publication Year = Year only (YYYY)
Sapphire Publication Date = date/month/year (dd/mm/yyyy)
|Action||Review dates in Sapphire with consideration to the following migration rules:
|Key changes||An exercise was conducted to align Primary Institution names with NHMRC’s current list of Administering Institutions, for example where an Institution has merged with a parent Institution.|
RGMS = Pro-PD: Administering Institution
Sapphire = Primary Institution
View your Primary Institution under My Profile or Academic Information in Sapphire Profile and update if required.
To update your Primary Institution, navigate to Sapphire Applications. Click Account Settings, then click Personal details.
Additional changes new to Sapphire:
|Example||Profile sections with rows of data, such as Conference Participations may list duplicate rows.
e.g. Two rows with the same Conference Title, Role and Year.
|Action||For applicable sections from My Grants to Translations into Policy/Practice, click each section heading in your Sapphire Profile to review the list of migrated records and confirm there are no duplicate rows.|
Profile fields requiring a Yes/No response
|Key change||If left blank in RGMS, a Profile question requiring users to select either Yes or No, may be migrated to Sapphire with a default Yes/No value.|
|Example||Sapphire Profile examples include:
|Action||Users should confirm migrated data for questions requiring a Yes/No response appear correctly in Sapphire Profile.|
ISO Country Format
|Key change||For applicable fields, the list of countries available for selection has been converted to standard ISO Country format, and reduced to the known ISO list.|
|Example||Following migration from RGMS, any country fields with non-ISO data, may need to be updated in Sapphire.|
|Action||Researchers should select a corresponding ISO Country format value from the drop-down menu.|
|Key change||Sapphire accounts must have a unique email address as this is the ‘Username’ used for logging into Sapphire.|
Users with more than one RGMS account (with the same email address), should confirm their migrated Sapphire Profile contains their current data.
The following data migration rule was applied:
|Key change||Phone numbers have been converted to an international format (e.g. +61). Non-numeric characters have been removed and updated with an area code where appropriate.|
|Example||In Sapphire, the Primary Phone number is displayed in the format, +61 2 6217 9000|
|Action||Review your migrated phone contacts under Personal Information – Contact Details, and confirm they are correct.|
Peer review information
|Key change||Mandatory Peer Review Information fields that are blank in RGMS may be migrated with a default value in Sapphire.|
|Example||Broad Research Area may be set to ‘Other’ in Sapphire, if a there was no applicable information in this field to migrate from RGMS.|
|Action||Researchers must select one (1) Broad Research Area that is most applicable to their main area of research:
Reseachers must also select at least five (5) Research keywords.
|Key change||Format change for Funding Application Role in Other Funding. Researchers must select from the available roles in the drop-down list.|
|Example||RGMS free-text roles (e.g. Principal Researcher) that are not available for selection in Sapphire may be displayed as a blank.|
Researchers should click on Other Funding in Sapphire Profile and review listed rows for blank entries.
If required, click on a row to open the Other Funding entry and select the most appropriate role e.g Lead Researcher.
|Key change||Format change for Publication Author data in Sapphire.
Free-text RGMS data has been changed to structured data in Sapphire. The migrated author list is consistent with the standard APA style.
RGMS stores author names and order on publications as free-text.
Sapphire uses structured data to store the name of each author.
|Action||View your migrated Author List for each publication in Sapphire Profile, under Publications. Confirm authors’ names and order are displayed correctly.|
|Key change||Format change for Named Inventors data in Sapphire.
Free-text RGMS data has been changed to structured data in Sapphire. The inventors have been listed in the standard APA style.
RGMS stores Inventor names and their order on patents as free-text.
Sapphire uses structured data to store details for individual Inventors.
|Action||View your migrated patents in Sapphire Profile, under Publications. Confirm Named Inventors and order are displayed correctly.|
Commercial and product outcomes
|Key change||The category’s name has been changed between RGMS and Sapphire.|
RGMS category = Therapeutic products and commercial outcomes.
Sapphire category = Commercial and product outcomes.
|Action||For Researchers to be aware of the change in category name and confirm that all Commercial and product outcomes are displayed correctly.|