RGMS Training Program


The RGMS training program aims to support researchers and administering institutions with performing common system tasks.

Training is structured around the provision of detailed User Guides, which are tailored specifically for each stage of the NHMRC grant lifecycle.

Training Materials

Currently available resources are listed below. We recommend that you check back regularly for new and updated materials.

Quick Reference Guide to System Changes following the November 2014 RGMS Upgrade

Introductory Resources

  • Accessing RGMS
  • Navigating/Searching/Filtering within RGMS
  • Setting up/Managing your Profile and Curriculum Vitae (CV)
  • Accessing the Profile and CV Properties Dropdown Menu
  • Accessing Ongoing Support with RGMS

Application Resources

  • Preparing and Modifying an Application 
  • Team Management
  • Reviewing and Exporting Application Data
  • Submitting Referee Reports
  • Certification and Submission

Research Grants Management System (RGMS) RAO User Guide - Applying for Grants (PDF, 1.2MB)

  • Access the RAO Dashboard

  • Chief Investigator Applications and Award Tab

  • The Application Progress Tab

  • Application Summary Tab

  • RAO Endorsement and Certification of Applications

Assessment Resources

RGMS User Guide - Assessment Processes (PDF, 3.2MB) 

Completing an External Assessment

Self-Nomination for Participation in a Peer Review Panel

Participating in Panel Processes

Completing an Applicant Rebuttal

Assigners Academy Resources

The Quick Reference Guides provide step-by-step instructions for Assigners Academy members on how to complete key tasks in RGMS.

Quick Reference Guide Part 1. Initial Tasks

  • Assigners Area in RGMS
  • Downloading Application Summaries
  • Declaring Conflicts of Interest (CoIs) and Assigner Suitability
  • Conflict of Interest Matrix
  • Creating Assigner Email Stationery

Quick Reference Guide Part 2. Selecting Potential External Assessors

  • Accessing Your Assigned Applications
  • Viewing General Application Information
  • Downloading Application Documents
  • Identifying Potential External Assessors
  • Verifying Eligibility
  • Assigning a Potential External Assessor to an Application

Quick Reference Guide Part 3. Sending Invitations to Potential External Assessors

  • Inviting a Potential External Assessor
  • Cancelling an Invitation
  • Responding to an Invitation on behalf of an External Assessor
  • External Assessor Conflicts of Interest
  • Conflict of Interest Matrix

Quick Reference Guide Part 4. Inviting Overseas External Assessors (OSEA)

  • Assigning an OSEA to an Application
  • Inviting an OSEA
  • Cancelling an Invitation to an OSEA
  • Responding to an Invitation on behalf of an OSEA
  • OSEA Conflicts of Interest

Quick Reference Guide Part 5. Monitoring Invitations to Potential External Assessors

  • Monitoring Progress for Multiple Applications
  • Monitoring Progress for a Specific Application
  • Extending the Due Date for an External Assessment

The Assigner Processes User Guide below provides comprehensive guidance on how to navigate RGMS to complete Assigners Academy tasks.

RGMS User Guide – Assigner Processes

  • Getting Started
  • Selecting External Assessors
  • Managing External Assessor Invitations
  • Monitoring External Assessor Progress

Award Resources

RGMS User Guide - Awarding Grants (PDF, 1.8MB)

  • Accessing Assessment Results
  • Downloading all documents (RAOs)
  • Viewing Summary Results (RAOs)
  • CIA Data Entry
  • RAO Certification

Administration Resources

RGMS User Guide - Grant Administration (PDF 5.2MB)

  • Overview of Grant Administration Tabs
  • Viewing Grants
  • Overview RAO/Finance Officer Tab
  • Accessing RAO Dashboard
  • Overview RAO Dashboard Tabs
  • Accessing Institution Information
  • Overview Exporting Data
  • Overview Financial Reporting
  • Overview Scientific Reporting
  • Overview Grant Variations

Feedback and Further Assistance

NHMRC endeavors to provide accessible and effective RGMS training to researchers and administering institutions. Please send any feedback regarding training to rgmstraining@nhmrc.gov.au.

For assistance with specific RGMS functions, researchers should direct enquiries to their Administering Institution’s Research Administration Office (RAO) in the first instance.

If further assistance is required, contact the NHMRC’s Research Help Centre (RHC) on 1800 500 983 (or +61 2 6217 9451 for international callers) during business hours or by email at help@nhmrc.gov.au.