RGMS Training Program

Approach

The RGMS training program aims to support researchers and administering institutions with performing common system tasks.

Training is structured around the provision of detailed User Guides, which are tailored specifically for each stage of the NHMRC grant lifecycle.

Training Materials

Currently available resources are listed below. We recommend that you check back regularly for new and updated materials.

Quick Reference Guide to System Changes following the November 2014 RGMS Upgrade

Introductory Resources

  • Accessing RGMS
  • Navigating/Searching/Filtering within RGMS
  • Setting up/Managing your Profile and Curriculum Vitae (CV)
  • Accessing the Profile and CV Properties Dropdown Menu
  • Accessing Ongoing Support with RGMS

Application Resources

  • Preparing and Modifying an Application 
  • Team Management
  • Reviewing and Exporting Application Data
  • Submitting Referee Reports
  • Certification and Submission

Research Grants Management System (RGMS) RAO User Guide - Applying for Grants (PDF, 1.2MB)

  • Access the RAO Dashboard

  • Chief Investigator Applications and Award Tab

  • The Application Progress Tab

  • Application Summary Tab

  • RAO Endorsement and Certification of Applications

Assessment Resources

  • Completing an External Assessment
  • Self-Nomination for Participation in a Peer Review Panel
  • Participating in Panel Processes
  • Completing an Applicant Rebuttal

Assigner Resources

RGMS Assigner Processes Quick Reference Guide Part 1.  Initial Tasks (PDF, 841.6KB)

  • Assigners Area in RGMS
  • Downloading Application Documents
  • Declaring Conflicts of Interest (CoI) and Assigner Suitability
  • Conflict of Interest Guidance Matrix
  • Formatting and Creating Assigner Email Stationery

RGMS Assigner Processes Quick Reference Guide Part 2.  Selecting Potential External Assessors (PDF, 1.1MB)

  • Accessing Your Applications
  • General Application Information from RGMS
  • Downloading Application Documents
  • Conducting a Search for External Assessors
  • Verifying Eligibility
  • Assigning Potential External Assessors to an Application

RGMS Assigner Processes Quick Reference Guide Part 3.  Sending Invitations to Potential External Assessors (PDF, 908KB)

  • Sending an Invitation to a Potential External Assessor
  • Cancelling an Invitation to a Potential External Assessor
  • Accepting or Declining an Invitation on behalf of a Potential External Assessor
  • Ruling on Potential Conflicts of Interest
  • Conflict of Interest Matrix

RGMS Assigner Processes Quick Reference Guide Part 4.  Inviting Overseas External Assessors (OSEA) (PDF, 753.2KB)

  • Assigning an OSEA to an Application
  • Sending an Invitation to an OSEA
  • Cancelling an Invitation to an OSEA
  • Accepting or Declining an Invitation on behalf of an OSEA
  • Potential OSEA Conflicts of Interest (CoI)

RGMS Assigner Processes Quick Reference Guide Part 5.  Monitoring Invitations to Potential External Assessors (PDF, 731.7KB)

  • Monitoring External Assessor (EA) Progress for Multiple Applications
  • Monitoring EA Progress for a Specific Application
  • Extending the Due Date for External Assessments

RGMS User Guide – Assigner Processes (PDF, 2.3MB)

  • Downloading Application Documents
  • Declaring Conflicts of Interest (CoI) and Assigner Suitability
  • Customising Email Stationery
  • Selecting External Assessors
  • Managing External Assessor Invitations
  • Monitoring External Assessor Progress

Award Resources

  • Accessing Assessment Results
  • Downloading all documents (RAOs)
  • Viewing Summary Results (RAOs)
  • CIA Data Entry
  • RAO Certification

Administration Resources

  • Overview of Grant Administration Tabs
  • Viewing Grants
  • Overview RAO/Finance Officer Tab
  • Accessing RAO Dashboard
  • Overview RAO Dashboard Tabs
  • Accessing Institution Information
  • Overview Exporting Data
  • Overview Financial Reporting
  • Overview Scientific Reporting
  • Overview Grant Variations

Feedback and Further Assistance

NHMRC endeavors to provide accessible and effective RGMS training to researchers and administering institutions. Please send any feedback regarding training to rgmstraining@nhmrc.gov.au.

For assistance with specific RGMS functions, researchers should direct enquiries to their Administering Institution’s Research Administration Office (RAO) in the first instance.

If further assistance is required, contact the NHMRC’s Research Help Centre (RHC) on 1800 500 983 (or +61 2 6217 9451 for international callers) during business hours or by email at help@nhmrc.gov.au.