Progress and Final Reporting

NHMRC Scientific Reporting

To reduce the administrative burden on NHMRC funded researchers, NHMRC has introduced changes to Scientific Reporting . Key changes are:

  • Chief Investigator A (CIA) and Fellows are no longer required to submit the current forms for Progress Reports or Midterm Reports
  • Scholarship supervisor reports are no longer required
  • The Final Report form has been incorporated into RGMS, and has been reduced to focus on Achievements and Expected Future Outcomes
  • Chief Investigators (CIs) are expected to update their RGMS CV annually as part of progress and final reporting
  • CIs can now link all research outputs to the appropriate NHMRC Grant ID in their RGMS CV, not just publications and patents
  • Grantee Variations requests are now part of progress reporting.

Progress and Final Reports1, are an important part of how NHMRC ensures the proper (meaning “efficient, effective, economical and ethical”) use of public resources2.

The purpose of these reports is to collect information about grant outcomes. Research outcomes may be used by NHMRC for promoting research achievements, performance reporting and reporting to government. RGMS CV information may be used during peer review to assess a grant applicants’ track record, and by NHMRC when reviewing or evaluating funding schemes. Failure to complete and submit reports may impact on current and future funding until the report is provided.

NHMRC retains the authority under the Funding Agreement to request an additional report about the Research Activity in the form and within the time frame specified. 

Progress Reports

From 1 April 2015, Progress Reports, include the annual CV update and grantee variation applications. Chief Investigators and Fellows are expected to update their RGMS CV on an annual basis (end of June each year), including linking outputs and outcomes to the relevant NHMRC grant ID.

Administering Institutions are obliged to ensure that the Research Activity is carried out as approved and request approval for any variations to the grant. NHMRC may exercise its rights under the Funding Agreement if complete and accurate variation requests are not submitted in a timely manner. See the Grantee Variation Policy and supporting information for when and how to seek approval to vary a grant.

Final Reports

A Final Report must be completed within six months of completion of the Funding Period or termination of the award. The report includes:

  • the completion of Final Report - Achievements and Expected Future Outcomes Summary within RGMS; and
  • updating the RGMS CV by linking the relevant research outputs and outcomes to grant(s)

Chief Investigators and Fellows are encouraged to keep their RGMS CV up-to-date even after the Final Report is submitted. This enables NHMRC to evaluate long-term scientific, health and economic impacts of funded research. Grant applicants can also use this information to demonstrate research outcomes from their previously held NHMRC grants.


Final Reports are required for all grants except Equipment, Independent Research Infrastructure Support Scheme (IRIISS) and Postgraduate Scholarship grants. The Scholarship Supervisor report is no longer required and Scholarship holders continue to have no reporting obligations.

Additional reporting

Research Fellowship grants which include either a Support Enhancement Option, a Trans-Tasman Joint Initiative Award or a Translation Advancement Incentive have an additional requirement to provide a one page report at the conclusion of the Fellowship by email to

RGMS User Guide – Grant Administration

The RGMS User Guide – Grant Administration is available to assist with meeting scientific reporting requirement through RGMS. The user guide is located at RGMS Training Program.

Please note that details of reporting requirements for Partnership Centres are separately provided in the NHMRC Partnership Centre Funding Rules and NHMRC Partnership Centre Funding Agreement.
Public Governance, Performance and Accountability Act 2013 (PGPA Act 2013)