2. Scheme-specific application details

The following sections of the application form are specific to Postgraduate Scholarships, and must be completed as part of your application.

Step-by-step instructions for entering application details in RGMS are provided in the Applying for Grants user guide and eLearning module available on the NHMRC website.

2.1 Key changes to scheme-specific parts of the application form

NHMRC aims to continuously improve its grant application processes. For the current application round, applicants should be aware of the following change to Postgraduate Scholarships-specific parts of the application form:

  • Section 2.4 Part B-SA: Scholarship Attachments
  • Wording has been added to specify that Registration Evidence and Academic Transcripts uploaded as part of the application must be certified copies

2.2 B-AISCH: Application Information (Scholarship)

Click on ‘New’ to create a new entry for the category you wish to apply in.

Category of Award

The following definitions provide guidance to assist applicants in choosing the correct category in which to apply.

From the drop-down list select the type of Postgraduate Scholarship you are applying for:

  • Aboriginal and/or Torres Strait Islander Health Research Scholarship
  • Medical/Dental Research Postgraduate Scholarship
  • Dora Lush Biomedical Research Postgraduate Scholarship
  • Public Health and Health Services Research Postgraduate Scholarship

From the drop-down list select the sub-category you are applying for:

  • Combined MBBS/PhD
  • Recent Medical Graduate
  • Medical Graduate with Further Clinical Training
  • Dental Graduate
  • Nursing, Midwifery and Allied Health Professional
  • Graduate (other than above)

From the drop-down list select the amount of time you will devote to studying for the Postgraduate Scholarship.  See Section 5.4 of the Postgraduate Scheme Specific Funding Rules 2017 for further information:

  • Full-time
  • Part-time 50% (Medical/Dental – dual training)
  • Part-time 60% (Medical/Dental – dual training)
  • Part-time 70% (Medical/Dental – dual training)
  • Part-time 50% (Medical Condition/Carer Responsibilities)
  • Part-time 60% (Medical Condition/Carer Responsibilities)
  • Part-time 70% (Medical Condition/Carer Responsibilities)
  • Part-time 80% (Medical Condition/Carer Responsibilities)
  • Part-time 90% (Medical Condition/Carer Responsibilities)

Part-time Postgraduate Scholarships are available to Medical/Dental Postgraduate Scholarship holders who are undertaking dual training – postgraduate medical/dental and a PhD program.

Part-time Postgraduate Scholarships are available to applicants who wish to pursue a research career part time but are unable to engage in full-time research due to parental/carer responsibilities or personal illness.

Australian Postgraduate Award (APA)

Do you currently hold an Australian Government Scholarship such as an Australian Postgraduate Award?

Select ‘Yes’ or ‘No’ from the drop down list.

Electromagnetic Energy (EME) Research

Does your research involve Electromagnetic Energy (EME) Research?

Select ‘Yes’ or ‘No’ from the drop down list.

Note: that this section is only available for applicants applying in the Medical/Dental or Public Health and Health Services Postgraduate Research Scholarship categories and that the research must align with the aims of the 2010 WHO Research Agenda for Radio Frequency Fields.

Co-funding

For the purposes of the Privacy Act 1988, applicants (and other persons whose details appear in grant applications, e.g. other investigators) should be aware that if they indicate they wish to be considered for co-funding, NHMRC will provide their personal information, including all pertinent application documentation and peer review outcomes, to the co-funding body or bodies nominated by the applicant.  The purpose of providing this information to the co-funder(s) is to enable them to assess the application’s eligibility for funding under the relevant co-funding arrangement.

Co-funders

If you wish to be considered for a co-funded award, select the organisation(s) from which co-funding is sought by clicking ‘Browse’.

NHMRC does not require any additional information or attachments for applicants who are also applying for co-funding, however some of the co-funding partners may require further information or have an application form that the applicant needs to complete. Ensure you check the co-funding organisation’s website for further details.

Note for applicants of the Aboriginal and Torres Strait Islander Health Category: The details of the top three ranked applications in the Aboriginal and Torres Strait Islander Health Category will automatically be provided to the Australian Academy of Science for consideration of the Douglas and Lola Douglas Scholarship in Medical Science.  Further information about this award is available on the Australian Academy of Science website

If you do not wish your application details to be provided to the Australian Academy of Science for consideration for this award, ensure that you tick the check box in this section of the application form.

Facilitation of International Indigenous Researcher Networks

Funding is available to applicants of Aboriginal and/or Torres Strait Islander descent for international collaboration purposes (refer to Postgraduate Scheme Specific Funding Rules 2017 section 8.4 Facilitation of International Indigenous Research Networks).

Applicants of Aboriginal and/or Torres Strait Islander descent only: indicate if you would like to receive this funding by selecting ‘Yes’ or ‘No from the drop down box. If selecting ‘Yes’, use the upload field provided to attach evidence of Aboriginal and/or Torres Strait Islander descent.

If you answered ‘Yes’, indicate in the free text space below how you intend to use the funds. (refer Postgraduate Scheme Specific Funding Rules 2017, section 8.4 Facilitation of International Indigenous Research Networks).

(Maximum of 100 character limit including spaces and line breaks)

Enrolment, Qualifications, Professional Registration

Proposed Degree

Select either ‘PhD’ or ‘Masters’ from the drop-down list.

Enrolment:  Have you commenced your PhD or Masters degree?

Select ‘Yes’ or ‘No’ from the drop-down list.

Initial Date of Enrolment

If Yes above, enter the date you commenced your PhD or Masters program.

Full-Time Equivalent Months

If you have commenced your relevant degree, indicate the period of full-time enrolment, in calendar months, up to 31 December in the year of application.

Note:  This is a numeric field only and you can only enter a full number; eg: 9

Will you be in your final year of your Honours degree after the closing date of this round?

Select ‘Yes’ or ‘No’ from the drop-down list.

Will you be in your third full-time or full-time equivalent (final year) of your PhD after 1 January of the first year of the Scholarship?

Select ‘Yes’ or ‘No’ from the drop-down list.

Will you be in the final year of your Masters degree after 1 January of the first year of the Scholarship?

Select ‘Yes’ or ‘No’ from the drop-down list.

Dora Lush Biomedical ONLY

Insert the date from the drop-down list of your most recent academic qualification.

Note: This must be at least five years prior to 1 January in the first year of funding. Refer to section 6.3 of the Postgraduate Scheme Specific Funding Rules 2017 for further information.

Statement of Circumstances (if applicable)

Provide a statement outlining the circumstances which have delayed your ability to pursue your PhD studies.

(Maximum of 500 character limit including spaces and line breaks).

Medical Graduate with Further Clinical Training ONLY

Indicate postgraduate clinical qualifications from the drop-down list:

  • First part exam (or equivalent) passed;
  • Speciality training in progress; or
  • Speciality training completed.

Academic Performance

Outline your academic performance. This is your opportunity to draw attention to highlights of your academic performance, or to emphasise aspects of your choice of subject.

(Maximum of 1500 character limit including spaces and line breaks).

Previous Experience

Previous Experience 1

Provide brief details of your previous experience highlighting the most significant contributions you have made to your field of proposed research.

(Maximum of 1500 character limit including spaces and line breaks).

Previous Experience 2

Provide brief details from your previous experience that most significantly affects your research proposal.

(Maximum of 1500 character limit including spaces and line breaks).

Previous Experience 3

Outline any prior experience relevant to Indigenous health (if applicable).

(Maximum of 1500 character limit including spaces and line breaks).

This question is used to assist in the assessment of applicants in the Aboriginal and/or Torres Strait Islander Health Research Scholarship category and for those in any other application category who are of Indigenous descent or who have an Indigenous component to their project.

No response is required where none of these situations apply. This information is only used to assist in evaluating Indigenous related applications and applications missing this information where it is not required are not diminished as a result.

Use this question to explore in more depth any aspects of your Indigenous health experience that may not have been possible to include in your grant proposal or in the other more general questions relating to your experience.

2.3 B-RCI: Research and Career Information

Supervisor/s

Enter your Primary Supervisor’s name.

A maximum of three primary supervisors are allowed, however Supervisor 1 should be the person who will be supervising you for the majority of your scholarship.

If your supervisor has an RGMS profile, select their name from the drop-down list by clicking on the ‘Browse’ button.

If your supervisor does not have an RGMS profile, enter their name in the ‘free text’ box.

Project

  1. Describe the potential of this research project and choice of supervisor to extend your knowledge and skills.

(Maximum of 1200 character limit including spaces and line breaks).

  1. Describe how the tenure of this award would contribute to your future career aspirations.

(Maximum of 1200 character limit including spaces and line breaks).

  1. Indicate how the research topic relates to your current and future professional pathway.

(Maximum of 1200 character limit including spaces and line breaks).

Future Career

Describe your intended career after completion of the award for which you are seeking funding.

(Maximum of 1500 character limit including spaces and line breaks).

 2.4 Part B-SA: Scholarship Attachments

Grant Proposal

Attach/upload your Grant Proposal as a PDF file. This is a key source of information for assessors and must comprise the following components.

Component

Page Limit

A.  Research Proposal (including references)

5 pages

B.  Indigenous Research Excellence Criteria, if applicable

2 pages

A pre-formatted Microsoft Word template for the Grant Proposal can be downloaded from the NHMRC website. Applicants must use this template to complete their Grant Proposal. Naming, size and formatting requirements are set out in section 10.3.3 of the NHMRC Funding Rules. Applications that fail to comply with these requirements or the above page limits will be excluded from consideration (see section 10.3.3 of the NHMRC Funding Rules).

Applicants and RAOs are advised to retain a copy of the PDF file. If printing the PDF file for the purposes of checking formatting and page length, ensure that Page Scaling is set to ‘None’ in the print settings.

A brief description of each component is provided below.

A. Research Proposal

Using the Grant Proposal template, provide a brief research plan (maximum five A4 pages, including references).  Your research proposal should be made up of Aims, Background, Proposed Research Program (briefly mention proposed methodologies), and a statement concerning the significance of the proposal and references.

References relating to the research proposal must:

  • be in a standard journal format;
  • list authors in the order with which they appear in PubMed;
  • not include web links; and
  • only include references to cited work.

B. Indigenous Research Excellence Criteria, if applicable

If at least 20% of your research effort and/or capacity building relates to Aboriginal and/or Torres Strait Islander health and you answered ‘yes’ to the Aboriginal and Torres Strait Islander Research question at  A-PA: Application Properties, you will need to:

  • describe and demonstrate what proportion of the research effort and/or capacity building activity will be directed to Aboriginal and/or Torres Strait Islander health; and

Registration Evidence (only applicable to Medical/Dental and Allied Health Professional applications).

Upload a certified copy of your Certificate of Registration using the ‘Browse’ button. 

Provide evidence of current Australian registration in your dental, medical or allied health professional field.

This must show the name of the registering body, current registration period and the registration number.

For Allied Health professionals that do not require registration, applicants must provide evidence that they are current members of their bona fide professional organisation and therefore authorised to practice.

Attach a PDF file for upload.

Academic Transcript

Upload a certified PDF copy of your Academic Transcript using the ‘Browse’  button. 

Past academic performance is an important part of the scholarship assessment process and applicants should ensure that their transcript is properly ordered and includes the description for scores, marks or ratings achieved and that document(s) uploaded will enable a complete assessment of their past academic performance to be undertaken (e.g. if an applicant has a transcript for a Masters degree, then this should be included in conjunction with the transcript for their undergraduate degree).

Where the Academic Transcript is in a language other than English, a translation provided by National Accreditation Authority for Translators and Interpreters (NAATI) certified translator (or its equivalent organisation outside of Australia) must be included.

It will be the responsibility of the applicant, where the Academic Transcript contains ratings from overseas institutions, to have these ratings converted to an equivalent rating used in Australian Institutions. 

The translated Academic Transcript, both for language and ratings, must be a certified copy and uploaded as a PDF document.  The upload is limited to a maximum of 2Mb and should be a single PDF document.

Ungraded Passes

Upload a certified PDF copy of your of your Ungraded Passes using the ‘Browse’ button. 

If you have ungraded passes on your Academic Transcript that are relevant to your research for your PhD or Masters, your Administering Institution needs to provide gradings that align with Australian Standard Institutions.

Scan all documents at the lowest resolution which permits the 2Mb upload limit to be achieved while still being legible. Consult with your RAO if you are having any difficulties.

Evidence to support Part-time candidature

Part-time Applicant for all Categories/subcategories

Upload your PDF ‘Letter of Support’ by using the ‘Browse’ button from your primary supervisor or Administering Institution if you are applying for a part-time scholarship due to carer responsibilities or a medical condition.

2.5 Part B-R: Referees

Important Notes:

Your primary supervisor must complete the referee report.

Applicant’s Responsibilities:

  • To nominate and obtain a referee report; and
  • Ensure the referee report is submitted through RGMS by the supervisor prior to the closing date of the application round. This is part of the application process and it is the applicant’s responsibility. Applicants can monitor the progress of the submission of the referee report through the B-R: Referees page of their application in RGMS. Applicants will receive an RGMS generated email once the referee has uploaded a referee report against their nominated application.

Supervisor’s Responsibilities:

  • Referee report must be uploaded into RGMS by 5:00pm AEST on the closing date for Postgraduate Scholarships.
  • Once a referee report has been submitted in RGMS there is no access to delete/change or re-submit the report. This report is final.

NHMRC staff will not chase outstanding reports.

Applicants will be deemed ineligible if:

  • Any part of the application is incomplete including the upload of the nominated referee report.
  • The Supervisor’s two page CV and referee report have not been uploaded by the PGS close date and time.

General:

Provide the name and contact details of your Primary Supervisor who has agreed to provide the report that will comment on your research contributions and potential as a researcher.

Primary Supervisor

This referee report needs to be completed by the person who will be your primary supervisor. They will also need to provide a two page CV. 

Note: You can only nominate one supervisor to complete the primary supervisor’s referee report.

The template for referee reports and instructions for submission are available from the NHMRC Website​

To begin nominating your Referee (primary supervisor), click on the ‘New’ button.

Note: The referee email address is extremely important as once you have entered the referee particulars and saved the nomination, an electronic alert is sent to the referee notifying them of your application.

Referee with an RGMS profile

If your referee (supervisor) has an RGMS profile, select them from the drop down list by clicking on the ‘Browse’ button.

This screen will also allow you to track the referee process and enable you to see when your referee (supervisor) has submitted their report.

Referee without an RGMS profile

If your referee (supervisor) does not have an RGMS profile, enter their relevant information on the right hand side of the screen.

Once the information is entered and confirmed as correct, click on the ‘Save’ button.

This screen will also allow you to track the referee process and enable you to see when your referee (supervisor) has submitted their report.

Click ‘Submit’ to go back to the Referee section front page.

To cancel a Nomination of a Referee

On the Referee screen, click on the Referee you wish to cancel. This will take you to the referee’s profile.  Under the ‘Status’ heading there are three sub-headings:

  • Cancel nomination – if you wish to cancel a nominated referee, check the box. Note: This can only be done if the referee has not already submitted their report. Once a nomination is cancelled in RGMS an electronic alert is sent to the referee notifying them of the cancellation. If you cancel a nomination you will need to re-nominate another referee to replace the cancelled nomination.
  • Reminder email sent – This is automatically populated by RGMS once a reminder email has been sent to the nominated referee.
  • Report uploaded – This box will automatically be checked by RGMS when the report has successfully been uploaded by the referee.