RGMS training program

The Research Grant Management System (RGMS) training program aims to support researchers and administering institutions use the program. Training is structured around each stage of the NHMRC grant process, and covers the application, assessment, grant selection and monitoring stages.

Currently available training materials are listed below. We recommend that you check back regularly for new and updated materials.

Introduction to RGMS

Introduction to RGMS PDF 1.4 MB

This guide introduces users to RGMS and includes the following topics:

• Accessing RGMS
• Navigating/Searching/Filtering within RGMS
• Setting up/Managing your Profile and Curriculum Vitae (CV)
• Accessing the Profile and CV Properties Dropdown Menu
• Accessing Ongoing Support with RGMS

Application Resources

RGMS User Guide – Applying for Grants (1.2MB)

• Preparing and Modifying an Application 
• Team Management
• Reviewing and Exporting Application Data
• Submitting Referee Reports
• Certification and Submission

RGMS - RAO User Guide - Applying for Grants (PDF 1.2MB)

• Access the RAO Dashboard 
• Chief Investigator Applications and Award Tab 
• The Application Progress Tab
• Application Summary Tab
• RAO Endorsement and Certification of Applications

Assessment Resources

RGMS User Guide - Assessment Processes (PDF 3.3 MB)

• Completing an External Assessment
• Self-Nomination for Participation in a Peer Review Panel
• Participating in Panel Processes
• Completing an Applicant Rebuttal

Assigner Resources

RGMS Assigner Processes Quick Reference Guide Part 1.  Initial Tasks (PDF 607 KB)

• Assigners Area in RGMS
• Downloading Application Documents
• Declaring Conflicts of Interest (CoI) and Assigner Suitability
• Conflict of Interest Guidance Matrix
• Formatting and Creating Assigner Email Stationery

RGMS Assigner Processes Quick Reference Guide Part 2.  Selecting Potential External Assessors (PDF 859 KB)

• Accessing Your Applications
• General Application Information from RGMS
• Downloading Application Documents
• Conducting a Search for External Assessors
• Verifying Eligibility
• Assigning Potential External Assessors to an Application

RGMS Assigner Processes Quick Reference Guide Part 3.  Sending Invitations to Potential External Assessors (PDF 706 KB)

• Sending an Invitation to a Potential External Assessor
• Cancelling an Invitation to a Potential External Assessor
• Accepting or Declining an Invitation on behalf of a Potential External Assessor
• Ruling on Potential Conflicts of Interest
• Conflict of Interest Matrix

RGMS Assigner Processes Quick Reference Guide Part 4.  Inviting Overseas External Assessors (OSEA) (PDF 722 KB)

• Assigning an OSEA to an Application
• Sending an Invitation to an OSEA
• Cancelling an Invitation to an OSEA
• Accepting or Declining an Invitation on behalf of an OSEA
• Potential OSEA Conflicts of Interest (CoI)

RGMS Assigner Processes Quick Reference Guide Part 5.  Monitoring Invitations to Potential External Assessors (PDF 657 KB)

• Monitoring External Assessor (EA) Progress for Multiple Applications
• Monitoring EA Progress for a Specific Application
• Extending the Due Date for External Assessments

RGMS User Guide – Assigner Processes (PDF 2.1 MB)

• Downloading Application Documents
• Declaring Conflicts of Interest (CoI) and Assigner Suitability
• Customising Email Stationery
• Selecting External Assessors
• Managing External Assessor Invitations
• Monitoring External Assessor Progress

Award Resources

RGMS User Guide – Awarding Grants (PDF 1.8 MB)

• Accessing Assessment Results
• Downloading all documents (RAOs)
• Viewing Summary Results (RAOs)
• CIA Data Entry
• RAO Certification

Administration Resources

RGMS User Guide – Grant Administration

• Overview of Grant Administration Tabs
• Viewing Grants
• Overview RAO/Finance Officer Tab
• Accessing RAO Dashboard
• Overview RAO Dashboard Tabs
• Accessing Institution Information
• Overview Exporting Data
• Overview Financial Reporting
• Overview Scientific Reporting
• Overview Grant Variations

Feedback and Further Assistance

NHMRC endeavors to provide accessible and effective RGMS training to researchers and administering institutions. Please send any feedback regarding training to rgmstraining@nhmrc.gov.au.

For assistance with specific RGMS functions, researchers should direct enquiries to their Administering Institution’s Research Administration Office (RAO) in the first instance.

If further assistance is required, contact the NHMRC’s Research Help Centre (RHC) on 1800 500 983 (or +61 2 6217 9451 for international callers) during business hours or by email at help@nhmrc.gov.au