The Research Grant Management System (RGMS) training program aims to support researchers and administering institutions use the program. Training is structured around each stage of the NHMRC grant process, and covers the application, assessment, grant selection and monitoring stages.
The Research Grant Management System (RGMS) training program aims to support researchers and administering institutions use the program. Training is structured around each stage of the NHMRC grant process, and covers the application, assessment, grant selection and monitoring stages.
Currently available training materials are listed below. We recommend that you check back regularly for new and updated materials.
Introduction to RGMS
Introduction to RGMS PDF 1.4 MB
This guide introduces users to RGMS and includes the following topics:
- Accessing RGMS
- Navigating/Searching/Filtering within RGMS
- Setting up/Managing your Profile and Curriculum Vitae (CV)
- Accessing the Profile and CV Properties Dropdown Menu
- Accessing Ongoing Support with RGMS
Application Resources
RGMS User Guide – Applying for Grants (1.2MB)
- Preparing and Modifying an Application
- Team Management
- Reviewing and Exporting Application Data
- Submitting Referee Reports
- Certification and Submission
RGMS - RAO User Guide - Applying for Grants (PDF 1.2MB)
- Access the RAO Dashboard
- Chief Investigator Applications and Award Tab
- The Application Progress Tab
- Application Summary Tab
- RAO Endorsement and Certification of Applications
Assessment Resources
RGMS User Guide - Assessment Processes (PDF 3.3 MB)
- Completing an External Assessment
- Self-Nomination for Participation in a Peer Review Panel
- Participating in Panel Processes
- Completing an Applicant Rebuttal
Assigner Resources
RGMS Assigner Processes Quick Reference Guide Part 1. Initial Tasks (PDF 607 KB)
- Assigners Area in RGMS
- Downloading Application Documents
- Declaring Conflicts of Interest (CoI) and Assigner Suitability
- Conflict of Interest Guidance Matrix
- Formatting and Creating Assigner Email Stationery
- Accessing Your Applications
- General Application Information from RGMS
- Downloading Application Documents
- Conducting a Search for External Assessors
- Verifying Eligibility
- Assigning Potential External Assessors to an Application
- Sending an Invitation to a Potential External Assessor
- Cancelling an Invitation to a Potential External Assessor
- Accepting or Declining an Invitation on behalf of a Potential External Assessor
- Ruling on Potential Conflicts of Interest
- Conflict of Interest Matrix
- Assigning an OSEA to an Application
- Sending an Invitation to an OSEA
- Cancelling an Invitation to an OSEA
- Accepting or Declining an Invitation on behalf of an OSEA
- Potential OSEA Conflicts of Interest (CoI)
- Monitoring External Assessor (EA) Progress for Multiple Applications
- Monitoring EA Progress for a Specific Application
- Extending the Due Date for External Assessments
RGMS User Guide – Assigner Processes (PDF 2.1 MB)
- Downloading Application Documents
- Declaring Conflicts of Interest (CoI) and Assigner Suitability
- Customising Email Stationery
- Selecting External Assessors
- Managing External Assessor Invitations
- Monitoring External Assessor Progress
Award Resources
RGMS User Guide – Awarding Grants (PDF 1.8 MB)
- Accessing Assessment Results
- Downloading all documents (RAOs)
- Viewing Summary Results (RAOs)
- CIA Data Entry
- RAO Certification
Administration Resources
RGMS User Guide – Grant Administration (PDF 3.6 MB)
- Overview of Grant Administration Tabs
- Viewing Grants
- Overview RAO/Finance Officer Tab
- Accessing RAO Dashboard
- Overview RAO Dashboard Tabs
- Accessing Institution Information
- Overview Exporting Data
- Overview Financial Reporting
- Overview Scientific Reporting
- Overview Grant Variations
Feedback and Further Assistance
NHMRC endeavors to provide accessible and effective RGMS training to researchers and administering institutions. Please send any feedback regarding training to rgmstraining@nhmrc.gov.au.
For assistance with specific RGMS functions, researchers should direct enquiries to their Administering Institution’s Research Administration Office (RAO) in the first instance.
If further assistance is required, contact the NHMRC’s Research Help Centre (RHC) on 1800 500 983 (or +61 2 6217 9451 for international callers) during business hours or by email at help@nhmrc.gov.au
