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Sponsorship guidelines
Please note: NHMRC has fully allocated its sponsorship expenditure for 2009–10.
Each year NHMRC allocates a limited amount of money to sponsor events and/or conferences.
NHMRC receives numerous proposals requesting sponsorship. In assessing these proposals, there must be very clear benefits for the NHMRC in providing monetary support.
Sponsorship proposals will be assessed based on merit with each proposal assessed against the following selection criteria:
- Is it a major scientific conference or event covering the four pillars—biomedical, clinical, public health, and health services research?
- Does it support a stronger, Australian health research administration sector?
- Is it a national event aimed at building the capacity of the health and medical research workforce?
In all cases, value for money must be assessed, including whether participant contributions are adequate and conference costs reasonable, so that sponsorship is justified for the NHMRC.
As well as value for money, applications for NHMRC sponsorship are also evaluated on the following:
- The role the conference/event plays in promoting the best and most relevant health and medical research.
- The subject area of the event and how closely it aligns with NHMRC’s objectives and strategic direction.
- Numbers of delegates expected to attend and of those, are they NHMRC stakeholders?
- Is the event local, national or international?
- What, if any, participation will the NHMRC have in the event e.g. input into the planning, provision of a speaker etc.
- What services will the NHMRC receive in return for supporting the event?
Please note that the NHMRC does not provide sponsorship for dinners, cocktail functions,
social and fundraising events, memberships, or the publication of ‘coffee-table books’.
Reporting
The NHMRC requires all recipients of sponsorship support to sign a contract, and part of that contract specifies that a full report is provided within one month after the sponsored activity or event concludes. This report should detail the benefits received by NHMRC from sponsoring the event including:
- Stakeholders reached and how this benefited the NHMRC
- Media coverage that mentioned NHMRC
- Distribution of NHMRC materials or materials that included mention of NHMRC
- Any other benefits (direct and indirect) for the NHMRC through sponsorship of the event
Sponsorship request deadlines
NHMRC is unable to commit to sponsorship requests for the 2010–11 financial year until the NHMRC budget has been determined for 2010–11.
Sponsorship requests for 2010–2011 should be received in writing and addressed to:
Sponsorship Officer
Strategic Communication Unit
NHMRC
GPO Box 1421 Canberra ACT 2601
email: nhmrc.media@nhmrc.gov.au
All sponsorship requests will receive initial notification they have been received; and a formal response within four weeks upon receipt at NHMRC.
For further information about NHMRC’s sponsorship program please contact
the Sponsorship Officer on tel. 02 6217 9121.
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