Access RGMS
The NHMRC scheduled maintenance window is from 6am to 9am every Tuesday and Thursday morning. Access to RGMS may not be possible during this time.
Where system outages occur outside the maintenance window, NHMRC issue an RAO alert, place notices on the RGMS Welcome page and tweet (@NHMRC).
More information is available from the Research Help Centre.
UPDATES
Inactive RGMS Accounts
NHMRC has a limited number of licences to allocate amongst RGMS users. In order to manage this licence pool, accounts are suspended where they appear to be inactive, for example, where there has been no use in the past 12 months. When an account is suspended, the account holder is prevented from logging into RGMS, however no data is lost.
Infrequent users whose accounts have been suspended can reactivate their accounts by contacting help@nhmrc.gov.au.
Unsubmitted RGMS applications
Unsubmitted applications (i.e. those started in RGMS but not submitted to the NHMRC before applications close) will be purged from RGMS after the conclusion of each funding round. Applicants wishing to keep this information are advised to download and save all snapshot reports and associated attachments before this occurs. A reminder of this policy will be sent to RAOs and posted on the RGMS login page prior to all scheduled deletions.
RGMS Offline Forms
These templates can be used to fill out your application off line and then ‘copy’ and ‘paste’ your finalised draft text from the template into RGMS.
Note: These Offline Forms are provided as an aid only and are locked to utilise the look up values in each of the templates. All applications must be submitted through RGMS. Please ensure that you have commenced an application in RGMS, and therefore have an RGMS Application ID number, soon after the scheme you are applying for has opened. If you are having difficulty accessing RGMS, please contact the Research Help Centre for advice on how to complete your application.
Important - When clicking on the below RGMS Offline Forms, select 'Save' to store a copy. If you select 'Open' and subsequently use the Back button in your browser, the form and contents will be lost.
Appendices
- Appendix A - Administering Institutions List (DOC, 28KB)
- Appendix B - Thematic Areas (DOC, 32KB)
- Appendix C - Fields of Research (DOC, 27KB)
- Appendix D - Research Keywords/Phrases (DOC, 293KB)
- Appendix E - Socio Economic Objectives (DOC, 117KB)
- Appendix F - Burden of Disease Reference List (DOC, 592KB)
- Appendix G - Peer Review Areas (DOC, 48KB)
- Appendix H - Actual Institutions (DOC, 590KB)
Help Information
How do I get an RGMS account?
New RGMS accounts can be requested by accessing the RGMS login page. Select the ’New to RGMS’ link and follow the prompts on-screen.
RGMS FAQs - updated February 2012
Training Tutorials - January 2012
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RGMS Tutorial 1: Navigating RGMS
- View on NHMRC's YouTube channel (low resolution version)
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Download RGMS Tutorial 1: Navigating RGMS as a video file - high resolution (MP4, 11.5MB)
- right click and ‘Save As’ to save a version of this video file locally
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RGMS Tutorial 2: Profile and CV
- View on NHMRC's YouTube channel (low resolution version)
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Download RGMS Tutorial 2: Profile and CV as a video file - high resolution (MP4, 12.8MB)
- right click and ‘Save As’ to save a version of this video file locally
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RGMS Tutorial 3: Downloading all documentation
- View on NHMRC's YouTube channel (low resolution version)
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Download RGMS Tutorial 3: Downloading all documentation as a video file (MP4, 2.5MB)
- right click and ‘Save As’ to save a version of this video file locally
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RGMS Tutorial 4: Entering conflicts of interest as an assigner
- View on NHMRC's YouTube channel (low resolution version)
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Download: RGMS Tutorial 4: Entering conflicts of interest as an assigner as a video file (MP4, 4MB)
- right click and ‘Save As’ to save a version of this video file locally
- RGMS Tutorial 5: Using ‘Reviewer Finder’ to locate potential assessors
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RGMS Tutorial 6: Assigning an application to an assessor
- View on NHMRC's YouTube channel (low resolution version)
- Download: Tutorial 6: Assigning an application to an assessor - available soon
- RGMS Tutorial 7: Monitoring progress of assigned assessors
For further assistance, please contact the Research Help Centre.
RGMS Background and Overview
The Research Grants Management System is the NHMRC’s new grants administration, reporting and awarded grants system. RGMS replaces NHMRC’s previous Research Management Information System (RMIS) and various satellite systems.
RGMS allows users to:
- submit and manage grant applications online and
- maintain a Curriculum Vitae (CV)
RGMS also supports the assessment and peer review processes through dedicated reporting and workflow functions.
RGMS provides important functionality for the Office of the NHMRC. It improves access to information about the outputs and impact of Australian Government health and medical research funding and streamlines administrative process across all granting schemes.
RGMS is built using ‘Clarity’, a CA (formally known as Computer Associates) web-enabled project and portfolio management system being used by various Australian Government departments and agencies.
RGMS Consultative Groups
Two reference groups have been established to advise NHMRC on the development of RGMS and associated business processes.
The RGMS User Reference Group (RURG) comprises senior researchers and the Research Administration Officer (RAO) Reference Group comprising RAOs.
Further information is available on their respective pages.
Feedback
NHMRC welcomes all constructive feedback on your experience using RGMS.
Please provide feedback via email to HELP@NHMRC.gov.au.
For assistance, please contact the Research Help Centre.