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Financial Reporting
Annual Financial Statements
An Annual Financial Statement must be submitted to the NHMRC by 31 March following each calendar year of funding for all years other than the final year of funding. All income and expenditure must be accounted on this form for the stated period and unspent funds will be identified. All unspent funds to a maximum of 25% of the budget for a given year will be treated as an automatic carry forward of funds into the following year. Where carry forward or unspent funds exceed the allowed 25% then a written justification is required. The NHMRC will advise the institution of approval to carry forward funds in excess of 25% or seek further clarification if there is any doubt to the viability of the research project.
The specific timing of these reports is outlined in item G of the Schedule for each funded grant.
» Download: NHMRC Annual Financial Statement (PDF, 38kb)
» Download: NHMRC Annual Financial Statement (RTF, 39kb)
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Final Financial Acquittances
A Final Financial Acquittance must be submitted to the NHMRC no later than 6 months after the funding period has been completed or 6 months after termination of the funded project. The total of all monies received for the duration of funding must be reported on this form. Any unspent funds must be returned to the NHMRC. No additional funding will forwarded on behalf of a funded project where excess expenditure has been incurred over and above the awarded budget.
» Download: NHMRC Acquittance Form (PDF, 21kb)
» Download: NHMRC Acquittance Form (RTF, 41kb)
Where a funded project will not be completed within the awarded funding timeframe the Administering Institution may request from the NHMRC an extension of the funding period to enable completion of the research project. Advice stating the approximate amount of carry forward funds should be noted in the request. The request must reach the NHMRC by 31 December of the final year of funding. The NHMRC will respond to the request in writing.
If approval is granted to extend the research period an additional Annual Financial Statement will be required.
Financial statements must be certified by a delegated Financial Officer on behalf of the Institution and in accordance with the Deed of Agreement.Note: No additional claims relating to salary on costs are payable for funding issued under a Deed of Agreement. These costs are met in the Personnel Support Packages.
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